Sharing Information – Email, Intranet, Network Drives and File Sharing 

At Eonvia we understand that running any successful organisation means having all the information you need at your fingertips. Too many teams still rely on piecemeal methods of sharing data, whether that comes in the form of passing data to each other by email or by handing USB keys around the office.  The result is often the loss of important information or delay in getting your hands on some data that you know a colleague already has.

Internal Email Systems

We also know that the information exchange between staff within the office and between offices is vital to the success of any organisation. We can help by setting up secure internal email services that work instantaneously and keep your data within your own organisation.  Depending on your needs, this might involve a dedicated mail server or a secure, cloud hosted service such as Microsoft Office 365. You really don’t want internal documents sitting in a staff member’s gmail account.

MS Office 365 uses

• Secure MultiFactor Authentication – for users accessing company data and applications online. This means you have two levels of protection before access is granted to company data.
• MS O365 has business grade anti-malware and anti-spam filters.
• MS O365 has built in Mobile Device Management – if any device is lost or stolen it enables a business to remotely remove all company data from the device.

Secure Shared Network Drives

We believe that you should be able to store all your vital business or organisational data in a secure, shared area, with access granted to all the right people – and not to anyone else, whether that’s other staff or outsiders. This might be on shared network drives which have been set up to give just the right people access or using cloud services.

Or Cloud Services

MS Office 365 provides security, archiving, backup and fast restoration on demand for an organisation’s email and data.

Internal “Intranet” Web Sites

Or perhaps you need a simple to manage system to put your data on internal web pages – your own office Intranet.  Of course, you’ll want them to be easy to search. Whatever way you need your data, we can help.

Instant Messaging for your Office

At Eonvia, we regularly set up internal instant messaging systems which allow instant communications between colleagues – helping get business done at internet speeds.

Collaboration Software

Having a shared workspace which enables your teams chat together, collaborate on files and projects and video call face-to-face makes for effective team work and faster decision making.

Call us today to improve the knowledge management and information flow throughout your organisation.

If you need advice please don’t hesitate to call one of our friendly helpful staff – we will be delighted to help.